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USGP Emergency Preparations Briefing

The Combined Transportation, Emergency & Communications Center

// Situation

In a secure room in East Austin, a meeting was held to further explain the lesssons learned from the City's recent trip to Silverstone for the British Grand Prix. With representatives in several departments ranging from Transportation and Fire, to EMS and Police, the brefing was a chance to explain the steps being taken to ensure the success of the inagural Formula 1 United States Grand Prix in Austin.

We learned very quickly that the City of Austin and Travis County are working closely with Circuit of The Americas and other governmental agencies to coordinate all aspects of emergency preparations for the race track and Austin. Whether your a die hard racing fan or not, you've no doubt been very interested in how exactly the city will manage such an enormous crowd that expected to dwarf SXSW and ACL Music Fesitival.  In the briefing, we learned first hand that the city and county are taking the preparations very seriously and have been working for over a year on how to make things move smoothly come November.

In order to help desciminate this information to you as concise and clear as possible, we've edited the briefing down to 14 videos with targeting questions to the most important questions. If there are some unanswered questions, please feel free to ask below in the comments and we'll do our best to assist or explain further.

// Introduction

 

The Water Factor

Every now and then, fans expect the rain to interfere with the outcome of the race and create an exciting spectacle at the same time. While we all quietly wish for another repeat of the 1988 Japanese GP each time there is potential for rain at a grand prix, the truth is water is an enormously difficult and dangerous factor to consider for teams and their drivers.

With many close calls on Friday and Saturday during practice and qualifying, the evidence of failed water management at Silverstone is extensive and easy to spot.  On the screen, puddles and sheets of water are clearly visible as drivers travel through each obstacle with a distinct wake from their tire treads. 

After closer analysis, there seems to be a pattern of behavior throughout the circuit.  As I mentioned before, Will Buxton's rant about Silverstone's remodel and the new flooding prone pit lane is evidence that concerns are significant enough to stir up a nationally televised discussion about the situation.

If Silverstone is looking to tackle this problem in order to prevent accidents, race delays, and ensure the comfort and safety of everyone in attendance, then a serious implementation of water management is necessary. Though much of the circuit's remodel was focused on extending the track and the aforementioned new paddock building, it's really no excuse that puddles are forming on such a high-class facility.

With hindsight, it's always easy to give Silverstone a hard time for these issues, so instead we focus on what steps can be done to address them.  To do so means looking no further than our facility here in Austin, and how Circuit of The Americas is working to make sure fans, drivers and teams are well insulated from overflows of water. 

In our recent trip to the Austin circuit for interviews with Australian V8 Supercar driver Mark "Frosty" Winterbottom, I also spoke with the head of the project from Tilke, Frank Both.  In our discussions, I learned more about the plans the Tilke engineering team has set in motion to address the water retition at COTA.

We first discussed the overall progress of COTA and took a look at the surrounding situation at Turn 11.  At our feet was the initial layers of asphalt on the track with two white paint lines at a slight change in elevation.  Frank explained after the initial layers of asphalt are set down, the surface is cut and forms are laid for the curbs along with drainage pipes. 

Lining the circuit and staged ready for placement behind the curbs, a modular drainage system waits to be set into place.  I asked Frank about this system and he explained the drainage system lined the whole circuit to ensure proper collection of water at any point along the track.  Thus, the necessary infrastructure to prevent puddles and streaks of water across the circuit is not localized, but instead a continuous network around the whole circuit. Should rain become a factor at this year's USGP, fans can be assured that the necessary infrastructure is in place to make sure all the action stays on track and doesn't spill off (as much as one can ensure, anyway!).

After this weekend's British GP, there's plenty of evidence that careful consideration for water retention should not be taken lightly. Failing to do so may end up costing a driver some points or even put him in the wall.  After speaking with Frank Both and learning more about Tilke's plans for COTA, I've gained another level of respect for their expertise in circuit construction. We can rest assured the dangers of excessive water on the track will be absent, thanks to the foresight of Tilke and the contractors constructing COTA. 

Austin Officials On The Ground for British GP

 

Austin Mayor Lee Leffingwell, City Manager Marc Ott and Police Chief Art Acevedo are just some of the Texans at Silverstone this weekend for the British Grand Prix. Fire Chief Rhoda Mae Kerr had to cancel her trip due to fire danger in Central Texas with our lack of rain and 100' F+ temperatures (typical Texas summer).

The purpose of this trip is for city officials to start to understand the magnitude of a Formula 1 weekend in person. As the Statesman reported last week, representatives at Silverstone will meet with their Austin counterparts in the track's nearby county of Northamptonshire. "Silverstone is similar to the F1 track near Elroy, as both are permanent tracks in somewhat rural areas," said COTA spokeswoman Julie Loignon.

Before he boarded his flight, here is what Chief Acevedo had to say:

On my way to ABIA for London fact finding mission. Look forward to the learning, and hope to bring back some solid lessons learned.

Austin's YNN reporters Russell Wilde and Jeff Stensland are also in England, and took some time to speak with Chief Acevedo after his first day at Silverstone.  The 24-hour news channel is the only local Austin news crew in attendance this weekend, gaining valuable first-hand knowledge to share with Austin upon their return. Chief Acevedo shared his thoughts with YNN about the scale of the event:

You can't truly appreciate or grasp the complexity and the monstrosity that this event is going to be for Austin. It's going to be something we've never experienced.

Kudos to Police Chief Art Acevedo who is tweeting up a storm! Pun intended, as Silverstone is getting dumped on by non-stop rain which greatly affected this morning's practice 3 and qualifying sessions. Hey gang - bring back some rain for us, deal?

From his Twitter account, Chief Acevedo is giving his followers a feel for what is to be expected during an F1 weekend. Check out these highlights in conjunction with his photos above.

// Friday

F-1 traffic is really bad. Today venue only has practice races and the roads in the area are dead stopped. Contra flow will be used in ATX.

Police operations are up and running.

Lot of folks are bringing camper trailers out here in the Silverstone Area.

Lots of rain in Great Britain. Flood warnings issues throughout the county.

My thanks go out to the British Government for their assistance with logistics today.

Just finished nearly 30 hour work day. Getting a bite to eat and get some down time. Good first day discussions with British Officials.

// Saturday

On the road for day two of fact finding mission. Forecast calls for more rain. Slept like a log.

Traffic challenges have been a huge eye opener.

Traffic nightmare started early today. Contra flow is being used tomorrow. Flexibility of operation will be critical.

Traffic lines start early and last all day.

F1 traffic backed up early on qualifying day. No Law Enforcement in sight along traffic route. 80,000 folks expected.

Significant number of attendees are using bicycles as mode of transportation.

F1 traffic on way in to venue is one lane most of the way in. Lots of folks in foot. Extensive use of double decker buses in/around venue.

Inside F1 venue at Silverstone. Cool day with heavy menacing cloud cover.

Double decker buses at F1 being used extensively. (See photo above)

Mobile police and EMS command posts on site.

EMS First Aid station. (See photo above)

Steady flow of helicopters constantly shuttling folks in. With close vicinity of ABIA ATC should plan on extra staff.

Heavy rain on and off here wrecking havoc.

Made it to the event site this morning. Sorry couldn't tweet with the heavy rain and large crowds cell coverage poor.

Mobile police station inside venue. Public safety highly visible presence.

Mobile first aid station inside. Significant EMS presence throughout venue. Hundreds of medical incidents during event.

Received a lot of good information from local officers. Rain related frustration at camp sites were problematic.

Mobile field hospital inside venue. Receives extensive briefing. Issues range from headaches to cardiac arrest.

Plenty of EMS coverage as [seen] below. (See photo above)

[Medical] evacuation copter on site at all times. ATX will have contact with Star Flight.

Inside Command post. We will have EOC at CTECC, DOC at APD and CP at Formula 1 activated.

We can't go on without fuel. Local cod fish and chips. Pretty good stuff. Wish my 4 year old was here to eat my peas! (See photo above)

Overall very good information gathered today. The interaction with local public safety personnel was very informative.

We have meetings set up with local government officials tomorrow. Looking forward to coming home. Missing ATX!

Great to travel with a Mayor and CM who ask questions that are relevant and on point. Observations lead to talk about application to ATX.

security appears to be tight and effective.

Rain has finally taken a time out after heavy down pours.

Interesting to see 43,000 folks camping at sites around F1 venue. ATX will not offer option at site this year but will as early as 2013.

// TV Coverage

Just a reminder that the British Grand Prix will be broadcast at 11AM Central on your local FOX channel tomorrow. The pre-race and post-race show will be on SPEED channel. Enjoy the race!

The Art of Wet Racing

Without a doubt, Formula 1's ability to take on the rain makes it a unique series in the motorsports world.  Tolerating substantial downpours and several hour delays is the norm for the traveling event, separating it from the fair-weather nature of most racing (think day-long delays, such as the Daytona 500 this year). This year's British GP will certainly not disappoint, and for those attending the race, it's going to be a tough couple of days "mucking about" in the mud around the circuit and the traffic on the A43 highway.

We've seen that tires can be the deciding factor this season, evidence in Fernando Alonso's fight in the final two corners of the Malaysian GP with Sergio Perez, almost costing him the win.  The likelihood of such another fight is eminent as the potential of an "emotional" British GP will only be exacerbated by the buckets of rain pouring on Silverstone this weekend. Today's practice sessions were a combination of control and chaos as each driver struggled to pilot their vehicle across the delicate, slippery surface.  Though the action was relatively slow today, tomorrow's qualifying shouldn't disappoint.

Let's not forget as well, the recent remodel of the Silverstone circuit has spurred a love/hate relationship with the F1 community. Though Formula 1 has seen a bit of rain at other circuits so far this year, the new remodel of the Silverstone circuit has made the problems more complicated. 

In his rant this morning on Speed TV's live coverage of Practice session, Will Buxton (@willbuxton) let America know exactly how he feels about the remodel.  With a Pit Lane that's partially below the water table, the likelihood of flooding in this essential area is a real possibility.  Just how they will address the issue as the weekend continues is still a mystery, but we hope fixing floaties to the cars is outside of the regulations.

Rain filled races have made the history books time and time again, and no one would dare say only dry races are the most exciting. It is possible to go too far to the other side of that argument with Bernie signaling he's a fan of playing in the rain. Though the likelihood of sprinklers being added to race tracks for "fun" seem to be squashed for now, we'll be looking forward to a wet mess in Silverstone this weekend and hoping rain stays a natural feature of F1.

Lotus F1 Teams Up With Batman Film

 

The Lotus Formula 1 team announced today they will be working with Warner Bros Pictures to promote the Dark Knight Rises, the latest Batman film from Christopher Nolan.  The hype preceding the film's release next week in the UK is likely to gain the team some additional fans this week for the British Grand Prix at Silverstone.

The Lotus F1 team garage, helmets, and overalls will be featuring livery from the film, and a special photoshoot and press event with the film's famous vehicles, the Tumbler and Bat-Pod, will happen tomorrow on the track.  Eric Boullier, Team Principle at Lotus F1 has the following to share about the partnership:

“This season we have been the dark horses in the championship fight, so this partnership with The Dark Knight Rises is a fantastic match. Our car, the E20, looks superb with the Batman branding and we are looking forward to seeing the reaction of our numerous fans when it takes to the Silverstone circuit this weekend. We are certainly hoping for an epic conclusion for The Dark Knight Rises E20 in the Grand Prix.”

Some might see this partnership as a little odd, but it's not the first time that Formula 1 and the movie industry has partnered up.  Taking the win for my favorite pit crew uniforms ever, is the Red Bull + Star Wars promo for the 2005 Monaco GP.  Teaming up for the star studded event was a perfect combo for both the young F1 team and George Lucas' film empire (no pun intended). 

The Red Bull pit crew in Star Wars uniforms at the 2005 Monaco GP; Image from GizMag.com

If the photos of storm troopers in the pits didn't impress you, or even the Darth Vader as the "lollypop man," it was the whole cast and crew at the private party that made you laugh quite a bit and shake off a bit of jealously that you weren't there drinking martinis with George Lucas, David Coulthard, and Chewbacca.

This partnership announcement from Lotus is a postivie step for them as the anticipation about the film is growing tremendously, the most recent trailer has 20 million views already, and will garner them some more press coverage for this weekend's British GP. 

Hot Texas Nights Bring Motorsports to Austinites

 // More photos in the gallery

What do you get when you mix a hot new venue with a lively international bunch and one of the oldest automobile manufacturers in the sport of Formula 1? Another successful event creating buzz about Formula 1 and motorsports in Austin.

// Javelina

Javelina is the first restaurant to open up in a popular part of Austin - Rainey Street. This recognized historic district is now Austin's newest entertainment district, situated close enough to a highway (IH-35) but closer yet to Lady Bird Lake in southeast downtown. The majority of the bungalow-style homes have been renovated and repurposed as bars with food trailers sprinkled throughout the 120 acres, but when Javelina opened earlier this winter it became the latest laid-back Austin bar to offer cocktails uniquely paired with in-house prepared bites.

What makes it uniquely Austin is its ample patio space: lining the lot line is a very rustic, very Austin untreated mesquite wood fence, lined with just the right amount of twinkle for hot Texas nights. Speaking of heat, even though we hit 100' F as guests started to arrive at 6:00 PM, the conversation, crowd and vibe was so great it wasn't a point of contention. An equally inviting indoor space provided relief for guests until the sun set, with a newly installed shuffleboard table providing entertainment for guests.

Javelina prepared light hors d'oeuvres and offered a $5 "F1 Burger" (or veggie burger) for the event, but one of my favorite stories from the night comes from Adam Moorehead of Legion Firearms. He joined a table of guests and started learning about the dynamic international makeup of the group. Adam prepared a plate with chips and queso - a Texas staple - and others at the table did not know what queso was. Adam took advantage of the opportunity to introduce the group to the melted cheese appetizer that is served in nearly every restaurant in Texas, especially of the Tex-Mex variety, and they (of course) loved it! This is a small example of friendly Texans sharing and teaching others, this time over food.

With queso and cocktails flowing, Javelina's General Manager, Carlos Gacharna, noticed everyone having a good time. He said it was great to see all the name tags with countries from all over the world.

// EuroCircle

That's a unique feature of EuroCircle events that many enjoy: Kaisa Kokkonen, who is originally from Finland, founded EuroCircle in New York in 1999 and is now an Austin resident, prepares the nametags which list the guest and their country of origin. This proves to be an instant conversation starter as you quickly get a sense of the true diversity of the crowd. Guests easily connect with others by reading the country listed on their nametag and greeting each other in their native language.

You may recall we joined forces with the largest networking group with an international influence a few months ago. We had such a positive experience that we wanted to do it again, and this time we invited a new partner to join us to make the connection to motorsports even more apparent.

// Mercedes Benz of Austin

If you're an F1 fan you are already familiar with Mercedes' involvement in Formula 1 - the Mercedes AMG Petronas team had a great showing at last week's European Grand Prix in Valencia, Spain. Arguably the most well-known F1 driver of modern day, Michael Schumacher, completed his first podium finish since returning to the sport in 2006 after a short retirement. His teammate, Nico Rosberg, won this year's Chinese Grand Prix, took second place in Monaco, and is currently 5th in the Formula One World Championship with a total of 75 points.

For Austinites not yet familiar with Mercedes AMG, the event proved to be another experience to teach others in a social environment. Patrick Van den Nieuwenhuysen of Mercedes Benz of Austin provided the hosts with stylish white, turquoise and silver Mercedes AMG Petronas hats (team colors) so guests could easily identify us among the lively crowd. Our helpful event ambassadors, Jenny Tynes, Mike Boone, Allison Berguin and Mike McKinnon greeted guests at the entrance and mingled throughout the night while sharing their working knowledge of motorsports with fans of every experience level. They also distributed Mercedes' gifts of embroidered bags, key chains and tire pressure gauges to guests which were appropriately themed for the event.

Patrick also invited Will Hardeman of Continental Automotive Group to experience his first EuroCircle event and showcase one of the slickest cars on the road right now - the Mercedes E Class. Javelina had a perfect space in front of the raw-mesquite fence out front to position the car for guests to check out on their way in to the event. It also proved to be an opportunity for passersby to peek in and join us.

Thank you to Mercedes Benz of Austin for providing the light hors d'oeuvres and goodies for our guests and Javelina Bar for hosting us for the evening. We'd also like to thank Mike Boone and Jenny Tynes for welcoming the 200+ guests and Kaisa Kokkonen and Allison Berguin for insuring EuroCircle Austin members came out and enjoyed the evening.

// We look forward to seeing everyone at our next event!

 // More photos in the gallery